{"id":3592,"date":"2018-03-26T13:53:08","date_gmt":"2018-03-26T13:53:08","guid":{"rendered":"http:\/\/localhost\/getfriday74\/blog\/?p=3592"},"modified":"2023-05-25T12:44:16","modified_gmt":"2023-05-25T12:44:16","slug":"how-to-be-super-effective-yans-journey-with-a-virtual-assistant-part-3","status":"publish","type":"post","link":"https:\/\/getfriday-uat.ttkservices.com\/blog\/how-to-be-super-effective-yans-journey-with-a-virtual-assistant-part-3\/","title":{"rendered":"HOW TO BE SUPER EFFECTIVE? – Yan\u2019s Journey with a Virtual Assistant (Part \u2013 3)"},"content":{"rendered":"

Yan Knudtskov Nielsen, a GetFriday client and the Founder & CEO of Yan&Co<\/a> in Copenhagen, Denmark is narrating his Journey with Virtual Assistance. Read from the beginning of the journey<\/a>.<\/em><\/p>\n<\/span>\n

How to use a service like GetFriday effectively, some of my key lessons learned<\/strong><\/span><\/p>\n

\"\"<\/a><\/p>\n

Utilizing the help of a virtual assistant <\/a>comes with a lot of responsibility, I believe. But, if you respect some \u201cbasic\u201d rules you will quickly get to a point where you\u2019ll be hands-free on a lot of tasks as your VA will catch on and tasks will become routines.<\/p>\n<\/span>\n

Here are my pointers on using a service like GetFriday effectively.<\/p>\n

\u00a0<\/span><\/strong><\/p>\n

1. Remember the human aspect<\/strong><\/span><\/p>\n<\/span>\n

First of all, keep in the very front and center of your mind that your VA is a person. He\/she isn\u2019t a robot and probably does not have god-like abilities (although Jaya does seem to have that sometimes, haha!). I like to think of my assistant of as much of a co-worker as if I\u2019m sitting next to someone on my team.<\/p>\n

\u00a0<\/span><\/strong><\/p>\n

2. Put your tasks and processes on paper<\/strong><\/span><\/p>\n<\/span>\n

Begin describing your tasks and processes, make sure you break them down in to steps.<\/p>\n<\/span>\n

Questions I like to ask myself during the creation of these is \u201cHow do I know this information\u201d and \u201cHow can I provide the most unambiguous description possible\u201d.<\/p>\n

 <\/p>\n

\"\"

I highly recommend using a tool like Asana, Process Street or similar systems that makes the above easier and makes revising process easier as well.<\/p>\n<\/span>\n

And one very important thing: Test your processes<\/strong>. I like to put on my \u201cI don\u2019t know anything hat and try to do EXACTLY as I\u2019ve described\u201d as this have a tendency to reveal to me what I\u2019m missing.<\/p>\n<\/span>\n

3. Communication is key<\/strong><\/span><\/p>\n<\/span>\n

As with most things remember communication is key. Spend those 5 minutes being articulate about the descriptions. It will pay off in the long run I promise you.<\/p>\n<\/span>\n

4. Trust but verify, at least in the beginning<\/strong><\/span><\/p>\n<\/span>\n

Don\u2019t expect everything to go smooth and go on holidays after handing over the tasks. In the beginning verify that the tasks were completed as you wanted.<\/p>\n<\/span>\n

And keep a calm mind when something isn\u2019t as it should, chances are you most likely messed up something in a description or something was ambiguous. And even if not, remember: We all make mistakes. I most certainly do – all the time. It\u2019s the correcting of small failures and mistakes that in the end make up a greater whole.<\/p>\n<\/span>\n

You can choose to respond in a way to solve the issue at hand and then you will have saved time in the future. Or you could just become frustrated and write an annoyed email. I most certainly recommend the first option.<\/p>\n<\/span>\n

5. Remember, making processes is a process<\/strong><\/span><\/p>\n<\/span>\n

Be willing to invest yourself and some extra time in getting it right. Yes, it will require an initial investment of time but remember that each time your assistant completes a task you just saved precious time. Time you can spend on other things important to your.<\/p>\n<\/span>\n

6. \u201dSo, how do I know which tasks to send?\u201d<\/strong><\/span><\/p>\n<\/span>\n

A mentor of mine introduced me to a very simple question: \u201cDoes this task energize me or drain me of energy?\u201d When I heard it that really was all there was to it. We all like to spend our time doing things we enjoy and to me this question was a key in identifying just what those things are.<\/p>\n<\/span>\n

Moving onwards I\u2019d like to say a huge thanks to GetFriday, because my life and business is improved because of these guys and girls existence and the services they provide.<\/p>\n<\/span>\n

It enables me to do more of the things I love, like business, travelling the world, serving and helping people and businesses with code and strategies as the tool, training and blogging about WordPress and related topics (in Danish).<\/p>\n<\/span>\n

I am able to do this because I know I have an awesome team behind me, both in the form of GetFriday<\/a> and my team from Yan&Co. Without these guys and girls, I simply wouldn\u2019t be able to do the stuff I do, in the way I do them and enjoying it and I\u2019m grateful I have every one of them.<\/p>\n<\/span>\n

If you have any questions feel free to connect with me and I\u2019d be happy to talk!<\/p>\n

Try GetFriday\u2019s virtual assistant services<\/a> 7-day trial without any commitments now!<\/p>\n

Connect to\u00a0GetFriday support team<\/a>\u00a0to know how we can help you.<\/p>\n","protected":false},"excerpt":{"rendered":"

Yan Knudtskov Nielsen, a GetFriday client and the Founder & CEO of Yan&Co in Copenhagen, Denmark is narrating his Journey with Virtual Assistance. Read from the beginning of the journey. How to use a service like GetFriday effectively, some of my key lessons learned Utilizing the help of a virtual assistant comes with a lot of responsibility, I believe. But, if you respect some \u201cbasic\u201d rules you will quickly get to a point where you\u2019ll be hands-free on a lot of tasks as your VA will catch on and tasks will become routines. Here are my pointers on using a service like GetFriday effectively. \u00a0 1. Remember the human aspect First of all, keep in the very front and center of your mind that your VA is a person. He\/she isn\u2019t a robot and probably does not have god-like abilities (although Jaya does seem to have that sometimes, haha!). I like to think of my assistant of as much of a co-worker as if I\u2019m sitting next to someone on my team. \u00a0 2. Put your tasks and processes on paper Begin describing your tasks and processes, make sure you break them down in to steps. Questions I like to ask myself during the creation of these is \u201cHow do I know this information\u201d and \u201cHow can I provide the most unambiguous description possible\u201d.   I highly recommend using a tool like Asana, Process Street or similar systems that makes the above easier and makes revising process easier as well. And one very important thing: Test your processes. I like to put on my \u201cI don\u2019t know anything hat and try to do EXACTLY as I\u2019ve described\u201d as this have a tendency to reveal to me what I\u2019m missing. 3. Communication is key As with most things remember communication is key. Spend those 5 minutes being articulate about the descriptions. It will pay off in the long run I promise you. 4. Trust but verify, at least in the beginning Don\u2019t expect everything to go smooth and go on holidays after handing over the tasks. In the beginning verify that the tasks were completed as you wanted. And keep a calm mind when something isn\u2019t as it should, chances are you most likely messed up something in a description or something was ambiguous. And even if not, remember: We all make mistakes. I most certainly do – all the time. It\u2019s the correcting of small failures and mistakes that in the end make up a greater whole. You can choose to respond in a way to solve the issue at hand and then you will have saved time in the future. Or you could just become frustrated and write an annoyed email. I most certainly recommend the first option. 5. Remember, making processes is a process Be willing to invest yourself and some extra time in getting it right. Yes, it will require an initial investment of time but remember that each time your assistant completes a task you just saved precious time. Time you can spend on other things important to your. 6. \u201dSo, how do I know which tasks to send?\u201d A mentor of mine introduced me to a very simple question: \u201cDoes this task energize me or drain me of energy?\u201d When I heard it that really was all there was to it. We all like to spend our time doing things we enjoy and to me this question was a key in identifying just what those things are. Moving onwards I\u2019d like to say a huge thanks to GetFriday, because my life and business is improved because of these guys and girls existence and the services they provide. It enables me to do more of the things I love, like business, travelling the world, serving and helping people and businesses with code and strategies as the tool, training and blogging about WordPress and related topics (in Danish). I am able to do this because I know I have an awesome team behind me, both in the form of GetFriday and my team from Yan&Co. Without these guys and girls, I simply wouldn\u2019t be able to do the stuff I do, in the way I do them and enjoying it and I\u2019m grateful I have every one of them. If you have any questions feel free to connect with me and I\u2019d be happy to talk! Try GetFriday\u2019s virtual assistant services 7-day trial without any commitments now! Connect to\u00a0GetFriday support team\u00a0to know how we can help you.<\/p>\n","protected":false},"author":1,"featured_media":3612,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"default","ast-site-content-layout":"","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":"","_links_to":"","_links_to_target":""},"categories":[1],"tags":[28,127,21,30],"class_list":["post-3592","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-getfriday-updates","tag-getfriday","tag-outsourcing-for-small-business","tag-virtual-assistance","tag-virtual-assistance-services"],"_links":{"self":[{"href":"https:\/\/getfriday-uat.ttkservices.com\/blog\/wp-json\/wp\/v2\/posts\/3592","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/getfriday-uat.ttkservices.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/getfriday-uat.ttkservices.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/getfriday-uat.ttkservices.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/getfriday-uat.ttkservices.com\/blog\/wp-json\/wp\/v2\/comments?post=3592"}],"version-history":[{"count":12,"href":"https:\/\/getfriday-uat.ttkservices.com\/blog\/wp-json\/wp\/v2\/posts\/3592\/revisions"}],"predecessor-version":[{"id":4871,"href":"https:\/\/getfriday-uat.ttkservices.com\/blog\/wp-json\/wp\/v2\/posts\/3592\/revisions\/4871"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/getfriday-uat.ttkservices.com\/blog\/wp-json\/wp\/v2\/media\/3612"}],"wp:attachment":[{"href":"https:\/\/getfriday-uat.ttkservices.com\/blog\/wp-json\/wp\/v2\/media?parent=3592"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/getfriday-uat.ttkservices.com\/blog\/wp-json\/wp\/v2\/categories?post=3592"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/getfriday-uat.ttkservices.com\/blog\/wp-json\/wp\/v2\/tags?post=3592"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}